HOW YOU ACCUMULATE GARBAGE IN YOUR PC
Let's say you downloaded a file from the internet.
So it's in two places I guess:
Fast forward 2 months, surprise! It's still there!
a. Wanted to use it but haven't.
b. Did use it (read it, printed etc) but didn't have the time to
delete it or file it.
c. Don't really remember why you had it in the first place.
After 1 year, 2 years, 3 years - the download folder (or desktop) just
keeps growing and growing.
How do you fix this?
Simple answer: Create a monthly download folder at the beginning of each month.
|Create a monthly download folder at the beginning of each month.|
WHY YOU SHOULD NAME FILES OR FOLDERS LIKE THIS
Jomar, why didn't you just use the easy to read may2014downloads as folder name?
Yeah, may2014download is easy to read. But once you SORT the folders,
you don't want to see dec2014downloads coming before may do you?
You'd like may to come before december, so we use number instead
because children, 05 comes before 12. And I didn't say 5, I said 05.
Here's a little thing I learned in the old VMS (no mouse, one color
monitor, no internet) days, If you write dates like this 20140501
(labor day) or 2014_month05_day01 the computer can sort / organize the
files correctly with the oldest files coming in before the newest
IT REALLY IS BETTER if it looks like this:
Instead of this: (it's alphabetical, see?)
Even this is not better:
Two last things:
1. You'll want to use underscores instead of blanks between parts of the name.
No: 2014month09 downloads
Because sometimes when you send that file with the blank to someone
else, the blank becomes percent twenty or %20 and this is nor
So don't use blanks. Until the rest of the world's machines has fixed
itself to NOT translate a space in to percent twenty. Jomar, why does
it do that? The computer using the percent twenty doesn't know how to
replace it with a blank. After all in ancient computer code (called
ascii) - percent twenty is a blank. But not all devices and programs
have done that yet. Give it 50 years maybe.
|Use underscores instead of blanks between parts of the name|
2. Use an underscore so people know where to make their eyes stop at
the difference between the files.
NO (the files look like they're the same)
YES (the difference is obviously before the underscore)
BIGGEST MISTAKE YOU COMMIT WHEN NAMING FILES
When you get your first computer, you create a file - say in EXCEL or
WORD or Powerpoint. Usually the file name is TEST or your first name.
Truly vain people use their complete names.
Sixteen years later, you have a mess of files all named after you. Like this:
(16 thousand files later)
The big mistake is most people NEVER NAME THE FILE based on what it
You can't name a file report because sooner or later you'll be making
ANOTHER report and there's no way to know w/c report this is. Jomar
I'll use the DATE! No you won't remember. Name files based on what's
inside and drop your name in the filename.
|Name files based on what's inside and drop your name in the filename.|
NO: household_expenses_2014_final_edited2 (it can't be final and
edited at the same time, that's weird)
Share this quote:
If you name your files w/o thinking, you'll waste time when you need
them next. Let's fix it. - http://ow.ly/xqTaa
WHAT YOU NEED TO DO NEXT
Putting files into folders is properly named is great.
But here's one thing you need to do BEFORE you permanently put them
there -and lose your disc space.
Disk space is cheaper today but it's still PRECIOUS - it actually
marks why a 64GB (8 x more space) iphone is lots of expensive than a 8
GB iphone. The 64GB is 41% higher in price than a 8GB even if 64GB
memory is not that expensive today. The electronics are IDENTICAL and
only the capacity to hold more data/music/movies/texts has changed.
Share this quote:
Versus the Iphone 8GB, is the 64GB Iphone overpriced or not? What doRead more : http://ow.ly/xqTaa
you think? -Jomar Hilario
|Versus the Iphone 8GB, is the 64GB Iphone overpriced or not? What do||you think?|
So here's the missing link to make sure you don't waste that space:
THINK ABOUT THE FILES YOU DOWNLOAD
Categorize them as:
- Files you need to print
- Files you need to learn from (PDF, VIDEO, MP3)
- Entertainment files (VIDEO, MP3)
Try to keep the OTHERS a small number.
For each of the categories above, decide what you can DELETE MONTHLY or not.
- Installers - DELETE
- Files you need to print - DELETE AFTER PRINTING
- Files you need to learn from (PDF, VIDEO, MP3) - DO NOT DELETE
- Entertainment files (VIDEO, MP3) - DELETE AFTERVIEWING/LISTENING/IMPORTING to MUSIC folder
- Screenshots - DELETE
If you marked them DELETE, before you backup your month's files to
your monthly folders, DELETE the contents of Installers (EXE or DMG
files), Files for printing, Entertainment and Screenshots.
You can also add these folders to simplify:
WATCHED VIDEOS (transfer videos to these after you've watched them)
PRINTED FILES (copy files here after you print them)
Or a simple way of life would be - just delete the show/files once
you've used them /consumed them. No need for folders like INSTALLER
BUT THERE's GOTTA BE A BETTER WAY THAN THIS RIGHT?
You'd be right. If you're a MAC user, you can study how to use
AUTOMATOR or BUY the HAZEL app. If you're using a WINDOWs, fire up
Google to locate Folder Actions Automation Tools or even Backup Tools.
Be careful with backup tools as most of them just COPY files to
another hard disc (external), or to the cloud. You don't want that.
You can a "FOLDER ORGANIZATION tool" - so you look for that.
Jomar, can't you suggest one?
1. I don't use windows anymore.
2. While I'm writing this, the internet went down, so I can't search.
You search, you can do it. That's the technique I teach in the "How to
Work From Home as a Virtual Assistant" Seminar - google your answers.
What does a tool like HAZEL do?
It copies files based on your rules to folders created by your rules.
What does automator do?
It does that same thing, only more complicated - but hey, it's built
in to EVERY MAC. Built in power you never knew you had.
It's like you discovering you can tell SIRI (the iphone assistant)
"Alarm 5pm tomorrow for meeting with Bo". You can do that? Of course
you can. You tell siri to remind you about things you need in the near
future. Haven't really tried to ask Siri to greet me happy birthday
next year though.
Share this quote:
You have power you never knew you had, just someone who has unlockedRead more : http://ow.ly/xqTaa
it and ask them. -Jomar Hilario
SO WHAT'S THE MINDSET IN ALL OF THIS?
Being intentional, being purposeful - that's the mindset. You do
things because you THOUGHT about them sometime in the past.
You dont' just do them (download files) because that's what you've always done.
I find that most people who are successful in many aspects in their
life - are intentional. They do things ON PURPOSE. They plan things.
OBJECTIONBut Jomar, I've no time for planning and thinking - I'm always
working! You're right - but you're also right that most people you
talk to are either 15 minutes late or don't show up at all - at work
or to watch XMEN the movie.
You do have time, read my previous post on the 15minute success habit
to find missing time you lost.
Copy the text below onto your status update and help your friends find out too:
How can you save time looking for important files? By being
intentional about naming them
Here's how : http://ow.ly/xqTaa
Now live a marvellous life,
P.S. You'll windup saving more time and feeling less stressed if you
follow this file naming guide. Promise. Read it all.
P.S. If you're looking for work sa bahay seminar, here it is :
http://jhilario.com/downloadseminar. Or if you prefer a highly paid
P.S. When you think about it, the concepts here are SIMPLE and
OBVIOUS, right? Are they? Discover more SIMPLE concepts in Monday's
free 9pm Webinar on PART 2 of "Are you Smarter In Marketing Than a 6
Here's the replay of PART 1 so you can learn more: http://jhilario.com/betterthan6yearoldpart1webinar (Free 1 Hour Lesson).